Privacy Policy
Website Privacy Notice
- Introduction
This privacy notice describes how Integris Composites together with its affiliates (“Integris”, “we” or “us”) collects, uses and discloses personal data collected from you through our website (integriscomposites.com) (“Site”) or any other interactions between us as set out below (“Privacy Notice”). The notice does not cover the processing of your personal data when you are an employee or contractor.
Furthermore, the Privacy Notice describes your data protection rights, including the right to object to some of the processing which Integris carries out. More information about your rights, and how to exercise them, is set out in Section 7.
The controller of your personal data is the Integris entity with which you have applied, contacted, contracted or interacted in any other way (please refer to our contact page here for more information about all Integris entities).
- The type of personal data we collect about you
Personal data collected directly from you
We collect and process personal data when you contact us via the website, email, phone or social media to request or provide services/quotes as customer, supplier or vendor, apply for a job, visit our premises, subscribe to newsletters or provide other information directly to us by any other (electronic) means.
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Category |
Details
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Contact information |
Name, company, title, customer number, phone number, e-mail address, billing address, country, and any other information you choose to provide to us in the context of our relationship (for example in free text fields or correspondence).
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Applicant information |
Name, address, email address, telephone number, date of birth, nationality, gender, employment details, motivation letter and CV.
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Commercial information |
Enquiries, order details, how you heard about Integris and any other information you decide to provide on the Site.
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Financial Information |
Bank account details and other information necessary for processing payments and preventing fraud, including credit/debit card numbers and other related billing details. We do not store your card security code (CVV).
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Profile information |
Preferences in receiving marketing information from us, your communication preferences and information about how you use our websites, including the services you viewed or searched for, page response times, download errors, length of visits and page interaction (such as scrolling, clicks, and mouse-overs). To learn more about our use of cookies or similar technologies, please check our Cookies Policy here.
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Technical data |
Information collected during your visits to our website, the IP-address, browser type and version, device type, time zone setting, browser plug-in types and versions, operating system and platform. To learn more about our use of cookies or similar technologies, please check our Cookies Policy here.
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Logging information
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CCTV footage in and around our premises, data relating to authorization and access privileges (e.g. use of access cards), and logs of user access to and use of Integris systems, programs or applications (e.g. recent visits, activities and modifications), to the extent necessary for the security of our premises and IT systems and for investigating security incidents.
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Social media data |
Information publicly available about you on professional social media platforms (such as LinkedIn) when we review your profile in the context of recruitment or business development.
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Personal data collected indirectly
Sometimes we also receive information about you indirectly through third-parties, such as your current or former employer(s), educational institutions, recruitment agencies, referees, other individuals who refer you to us, and other relevant business partners or from publicly accessible sources, such as websites, professional social networks (for example LinkedIn), and official commercial registers (such as national chambers of commerce or company registries) in accordance with applicable legislations.
- How we process your personal data and on which legal basis we rely
We will use your personal data for the purposes and share your personal data with the third-parties (data recipients) as set out below, including the legal basis on which we rely:
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Purpose |
Categories of Personal data |
Legal Basis |
Data recipients |
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To respond to your inquiries via email, telephone, website, or any other electronic means.
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Contact information |
We have a legitimate interest in responding to inquiries.
It is necessary for us to process your personal data to take steps at your request prior to entering into a contract with you, or, where no contract is envisaged.
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IT-service providers Other Integris group entities
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To register you as a client and to provide you with the services requested. |
Contact information
Commercial information |
We have a legitimate interest in managing our business and providing services to our clients.
It is necessary for us to process your personal data to perform our contract with you. |
IT-service providers Other Integris group entities
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To manage our social media pages and interact with you on social media (e.g. comments, messages, likes and shares). |
Social media data |
We have a legitimate interest in managing our online presence and communicating with users. |
IT-service providers Other Integris group entities
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To process payments, billing and collection. |
Contact information
Commercial information
Financial information |
It is necessary for us to process your personal data to perform our contract with you.
We have a legitimate interest in processing your personal data to process payments, billing and collection. |
IT-service providers Other Integris group entities
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To improve our products and services and to develop new ones. |
Commercial information |
We have a legitimate interest in improving and developing our products and services.
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IT-service providers Other Integris group entities
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To send you direct marketing by email in relation to services provided by us. |
Contact information
Profile information Technical data |
Your consent.
We have a legitimate interest in sending direct marketing by emails to our existing customers about similar services we provided to our clients. |
IT-service providers Other Integris group entities
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To carry out assessments for “Know-Your-Client” purposes to comply with applicable laws. |
Contact information
Financial information |
We have a legal obligation under applicable national laws. |
IT-service providers
Other Integris group entities
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To manage and operate our website, including to keep it updated and relevant, to develop our business and to inform our marketing strategy. |
Profile information Technical data |
Your consent (non-essential cookies).
We have a legitimate interest in managing and operating our website (essential cookies).
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IT-service providers
Hosting-service providers Other Integris group entities
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To complete our financial reporting and disclosure obligations.
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Contact information
Financial information |
We have a legal obligation under applicable national laws. |
National tax authori-ties and other competent authorities where required by law.
Other Integris group entities
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To prevent, investigate and/or report security threats, fraud, terrorism, misrepresentation, or crime. |
Contact information
Commercial information
Financial information
Technical data |
We have a legal obligation under applicable national laws.
We have a legitimate interest in preventing and detecting, security threats, fraud or other criminal or malicious activities.
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Law enforcement and fraud prevention agencies (depending on the specific case).
Other Integris group entities |
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To manage and secure our premises, employees, assets, IT- systems and infrastructure.
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Logging information
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We have a legitimate interest in securing our premises, employees, assets, IT- systems and infrastructure. In a way that is proportionate and limited to what is necessary for these purposes.
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IT-service providers acting on our behalf and, where relevant, security service providers.
Other Integris group entities |
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To sell or buy any business or assets.
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All categories (depending on the specific case).
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We have a legitimate interest in sharing your personal data with prospective sellers/buyers and legal advisors if we sell or buy any business or assets, subject to appropriate confidentiality obligations and only to the extent necessary for the transaction.
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Prospective seller or buyer and legal advisors (depending on the specific case).
Other Integris group entities |
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To exercise or defend our legal rights or to comply with court orders. |
All categories (depending on the specific case).
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We have a legitimate interest in processing your personal data to establish, exercise or defend a legal or equi-table claim.
We might have a legal obligation under applicable national laws.
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Courts, law enforcement authorities, regulators, government officials and legal advisors (depending on the specific case).
Other Integris group entities |
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To be able to process your online job application. |
Applicant information |
It is necessary for us to process your personal data to take steps at your request prior to entering into a labour agreement with you.
We have a legitimate interest in processing your online job application.
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IT-service providers
HR-service providers (if applicable)
Other Integris group entities |
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To keep in touch with you about further job vacancies if your application is unsuccessful. |
Applicant information |
Your consent.
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IT-service providers
HR-service providers (if applicable)
Other Integris group entities
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There are instances where we have a legitimate interest to use your personal data. Our legitimate interest will vary depending on what we are using your data for, and we explain above what the interest is and how it relates to the processing operations that we are carrying out. Where we process personal data on the basis of a legitimate interest, then – as required by data protection law – we have carried out a balancing test to document our interests, to consider what the impact of the processing will be on you and to determine whether your interests or fundamental rights and freedoms outweigh our interests in the processing taking place. You can obtain information about this balancing test by contacting us via the contact details set out in Section 8.
- Where we transfer your personal data to
Due to the global nature of our business, your personal data will be disclosed to our group companies, suppliers/vendors (e.g. hosting-, HR- and IT-service providers) and other third-parties located outside of the European Union (“EU”) and the United Kingdom (“UK”). These countries include but not limited to the United States of America (“US”), Australia and Singapore.
When we share your data with these parties, we make sure that appropriate safeguards are taken to protect your information. Where appropriate, we rely on additional data protection measures in order to secure the transfer of your personal data such as adequacy decisions of the European Commission (read more here) and the UK government (read more here), such as those related to the United States of America (commercial organisations participating in the EU-US Data Privacy Framework) and the EU/UK, and the Standard Contractual Clauses as issued by the European Commission (read more here) (in most cases we use module 2 – controller to processor) and the UK addendum to the Standard Contractual Clauses (as applicable) issued by the UK government (read more here), and the Binding Corporate Rules that some of our suppliers have adopted (read more here).
A copy of the relevant mechanism can be obtained for your review on request by contacting us via the contact details set out in Section 8.
- How long we retain your personal data
Integris retains personal data only for as long as needed for the purposes for which it was collected. For instance, if you are a customer or supplier, we will keep personal data for the duration of the contractual relationship with you or your company has with Integris and after the end of that relationship for as long as necessary to perform the purposes set out above or to comply with legal obligations.
Information collected as a result of you subscribing to newsletters or press releases will be stored until you decide to withdraw their subscription.
If you would like to receive any further information about our data retention periods, please contact us via the details set out in Section 8.
- Your data protection rights
Under data protection laws, you have the following data protection rights:
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Data protection rights
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Summary |
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Access
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Enables you to receive a copy of your personal data. |
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Rectification |
Enables you to correct any inaccurate or incomplete personal data that we hold about you.
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Erasure
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Enables you to ask us to delete your personal data in certain circumstances. |
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Restriction of processing |
Enables you to ask us to halt the processing of your personal data in certain circumstances.
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Object
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Enables you to object to us processing your personal data on the basis of our legitimate interests (or those of a third party), your objection will be upheld, and we will cease processing your personal data, unless the processing is based on compelling legitimate grounds or is needed for the exercise or defence of legal claims that may be brought by or against us.
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Data portability |
Enables you to request us to transmit personal data that you have provided to us, to a third-party without hindrance, or to give you a copy of it so that you can transmit it to a third-party, where technically feasible.
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Please note that the above data protection rights may be limited, for example if fulfilling your request would reveal personal data about another person, or if you ask us to delete information which we are required by law or have compelling legitimate interests to keep. If you wish to exercise any of these rights, please contact us at the contact details set out in Section 8.
Wherever we rely on your consent, you have the right to withdraw that consent at any time, without affecting the lawfulness of processing based on consent before its withdrawal (e.g. in relation to our direct marketing communication). We may however have other legal grounds for processing your data for other purposes, such as those set out above. When you are an existing customer, we might able to send you direct marketing without your consent, where we rely on our legitimate interests. You have an absolute right to opt-out of direct marketing, or profiling we carry out for direct marketing, at any time. You can do this by following the instructions in the communication where this is an electronic message, or by contacting us using the contact details set out in Section 8.
If you have unresolved concerns, you have the right to complain to the data protection authority in the country that you reside in or the country of your place of work or the country where the alleged infringement took place. Please find an overview of the data protection authorities within the EU here.
Where we collect personal data to enter into a contract with you or to comply with our legal obligations, this is mandatory and we will not be able to manage the relationship with you without this information. In all other cases, provision of the requested personal data is optional, but this may affect your ability to receive requested services, where the information is needed for those purposes.
- Updates to this Privacy Notice
This Privacy Policy is dated effective at the top of this notice. Integris has the discretion to update this Privacy Policy at any time. When updates are made, the revised date at the top of this notice will appear. Integris will inform the User when it makes any substantial updates to the privacy notice.
- Contact us
If you have any questions about this Privacy Notice, the practices of this Site, or interaction with this Site, please contact Integris by using the contact details below or refer to our contact page here for the contact details of all other Integris entities.
Integris Composites
Fairfax Square II, Suite 220
8075 Leesburg Pike
Vienna, VA 22182
Phone: +17409280326
E-mail: info@integriscomposites.com
This privacy policy was last modified on: 1 February 2026